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Kelly Services Receptionist in Tyler, Texas

BILINGUAL RECEPTIONIST – TYLER, TX

Kelly Services has an exciting career opportunity for a Receptionist in the Tyler, TX area.

POSITION SUMMARY The Receptionist reports to the HR Director and is responsible for the administrative functions of the reception area in addition to various administrative projects and assignments as required. As the initial contact for clients and customers by phone and in person, the Receptionist establishes the first impression of the organization.

JOB DUTIES:

  • As the first point of contact for the organization, demonstrate a professional demeanor in all interactions with visitors, volunteers, board members, donors, and agency representatives.

  • Welcome visitors to determine the nature of their business and announce visitor to appropriate staff member.

  • Responsible to keep the reception area clean and orderly and to maintain security by following security protocols for the front office, monitoring visitors and vendors.

  • Manage the reception of guests and incoming telephone communications to the main switchboard.

  • Ensure that incoming calls are promptly answered in a professional manner and directed to the appropriate personnel and that messages are accurately recorded and delivered.

  • Provide callers with information about the organization as needed including address, directions, or mailing information packages.

  • Answer and direct incoming calls to appropriate personnel.

  • Provide callers with introductory information about the organization including address, directions, or mailing information packages.

  • Record and deliver messages.

  • Use computer skills to prepare correspondence for internal and external contacts as required.

  • Complete data entry or editing in spreadsheets as required for various departments.

  • Provide administrative support for CEO and Department Directors by assisting with scheduling meetings and conference rooms, making travel arrangements, maintaining calendar, screening mail, answering phone inquiries, and preparing reports and correspondence.

  • As a member of the HR team and support to the Leadership team, the Receptionist maintains and protects confidential information.

  • Provide backup support to other departments as needed.

  • Perform other duties as assigned by the HR Director.

QUALIFICATIONS

  • Associate degree, or equivalent preferred in relevant field or work experience

  • Excellent communication and telephone skills with ability to communicate effectively with difficult clients or customers.

  • Proficient with Microsoft Office programs and database programs

  • Self-motivated.

  • Ability to work independently with minimum supervision.

  • Bilingual English and Spanish strongly preferred.

Why Kelly ® ?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly ®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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