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Your Job:

Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities. This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System

Your Job Requirements:

  • High school Diploma or Equivalent required

  • 2 years of related office experience

  • Able to professionally and effectively communicate (orally and in writing).

  • Able to type at least 55 words per minute

  • Intermediate to advanced level of proficiency in computer skills using Microsoft Office.

Your Job Responsibilities:

  • Generates accurate reports for management including utilization of graphs or merge of documents when requested.

  • Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.

  • Maintains and orders office supplies and equipment. Renews maintenance contracts.

  • Responsible for purchase requisitions, check requests, and monitoring budget.

  • Performs accurate and efficient data entry for selected databases, including time and attendance as requested.

  • Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.

  • Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.

  • Communicate clearly and openly

  • Build relationships to promote a collaborative environment

  • Be accountable for your performance

  • Always look for ways to improve the patient experience

  • Take initiative for your professional growth

  • Be engaged and eager to build a winning team