MD Anderson Cancer Center Grant Program Coordinator in Houston, Texas


The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.


The primary purpose of the Grant Program Coordinator position is to provide budgetary, administrative and organizational support to the Department of Cancer Systems Imaging during the pre- and post-ward grants, contracts and agreement process. The incumbent will work with the faculty and trainees to coordinate large grant initiatives for the department, multi-project, external and internal grants.


Grant Coordination: Completion and Processing

Participates in the preparation, submission, review, approval, contract negotiation, activation, regulation, tracking and report of and submission of grant applications and annual reports, according to departmental, institutional and external requirements, in both internal Click and RCTS submission systems, as well as external submission systems.

Assists the Department faculty and trainees with budgeting for grant proposals, contractual agreements, re-budgeting from other institutions and/or existing grants and contracts. Establishes timely submission parameters to ensure prompt submission of necessary materials from collaborators. Requests updates on appropriate and relevant material for submission. Proofreads, copies and edits, if necessary, materials being prepared for submission. Responsible for the preparation of grant forms. Oversees preparation of biographical sketches and other support documents for key personnel. Monitors them for accuracy of format and financial support. Runs routine reports from Click for all faculty to ensure collaboration inclusion for grant tracking and documents. Liaison between assigned faculty, collaborators, Associate Director and Research Administration. Follows up on post award sponsored project issues as designated by the Associate Director. Maintains familiarity with NIH, DOD, NSF and other federal agencies' forms and requirements.

Administrative Finance Coordination of Grants and Sponsored Contracts

Supports administrative planning for grant initiatives, including complex multi-project grants and cores. Reviews expenses against grants for accuracy, resolve errors and ensure adherence with institution, state, local and federal regulations. Works with the Sr. Procurement Coordinator and the Financial Analyst to ensure that grant funds are being expensed accurately and according to institutional and/or agency regulations. Reconcile assigned grant accounts monthly.

Effort Coordination

Prepares quarterly department effort cards with Chair, faculty, program director and department administrator, making any necessary changes to prepare them for certification.

Maintains effort profiles and payroll distribution in ECRT, including revisions for new projects, closing/terminating of old projects, change of an individual's responsibilities and effort.

Maintains records of salary waivers, personnel effort on sponsored projects or cost sharing as necessary. Will maintain departmental tracking of all faculty cost-shared effort.

Serves as backup to the primary effort coordinator.

Departmental Support

Actively perform searches in funding databases for appropriate and relevant requests for proposals and share with faculty and trainees.

Maintains other support documents and Biosketches for CSI faculty and up-to-date resources to assist in grant submissions and progress reports.

Maintains faculty grant portfolio section of institutional FIS system and provides updates on all submissions.

Maintains departmental Facilities & Resources documents.

Maintains departmental collaborative contacts list.

Acts as the liaison and departmental representative for large multi-disciplinary projects. Represents the department at professional meetings such as Grants Administration meetings as well as other research-related meetings within the institution and externally.

Assists in maintaining tracking for departmental research programs to manage research information activities for the Department of Cancer Systems Imaging.

Maintains copies of grants and confirms that all copies of assigned grants are logged correctly in the departmental grants files.

Provides assistance during events sponsored by the department or division as needed.

Provide data and assist with ad hoc reports as needed.

Related Grant Duties/Other Duties as Assigned


Education: Bachelor's degree.

Preferred Education: None

Experience: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis.

Preferred Experience: Grant and financial (budget) experience.

Basic science lab/administrative experience. Requires the ability to use good interpersonal and problem-solving skills, work independently, and handle complex issues in a diverse research department. Must demonstrate proficiency in MS Excel, Access, and PowerPoint as well as be able to master institutional accounting programs.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.