The City of Houston Contract Administrator/DWO in Houston, Texas
$54,913.04 - $62,951.46 Annually
Houston Public Works
2/13/2021 11:59 PM Central
Applications accepted from: ALL PERSONS INTERESTED
Posting Number: PN# 24631
Service Line: Houston Water
Section: Drinking Water Operations
Reporting Location: *611 Walker St, 21st Fl
Workdays & Hours: M-F, 7 am - 4 pm*
- Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Houston Water’s Drinking Water Operations Branch is seeking a Contract Administrator to join their team. The Contract Administrator will work under the direction of a Senior Staff Analyst and will be developing and maintaining contracts for various products and services. The ideal candidate will have the skills to lead kick-off meetings and assist with contract administration. This candidate will have the skills to interpret terms and conditions of a contract; as well as monitor performance against contract requirements and obligations.
Responsibilities include but aren’t limited to:
Acting as the primary contract support for the branch by attending Pre-bid meetings, drafting contract renewals, drafting new contract agreements, providing, billing support, and maintain of services contract files and contract status reports.
Working with finance group and other City departments to resolve funding problems regarding invoices.
Drafting correspondence to various individuals relating to established agreements.
Preparing Request for Council Actions (RCA) for Motions and Ordinances.
Managing budget for Drinking Water Operations services contracts.
Developing positive work relationships with end-users and vendors.
Monitoring contractor performance, evaluating and resolving post-award performance and invoice issues.
Critical Thinker: Displays well developed analytical, critical thinking, and problem-solving skills.
High-Performing: Highly functional in a dynamic, challenging environment, with the ability to anticipate and remove obstacles that slow down or prevent delivering on stated objectives.
Confident: Self-motivated, assertive, forward thinking, and realistically ambitious with high work standards; displays original thinking and creativity to meet challenges with resourcefulness; and improves work through innovative approaches and ideas.
Driven: Exhibits initiative, assertiveness, appropriate sense of urgency, and realistic ambition to independently identify work to be performed and drive that work forward to completion.
Adaptable - Highly functional in a dynamic, challenging, changing, and sometimes ambiguous, environment; manages competing demands; navigates gray areas and changes approach or method to best fit the situation; and can quickly adjust to frequent change, delay, or unexpected events with calm and tact.
This position is generally physically comfortable. The position requires stooping, bending and/or lifting of items of up to 30 pounds with occasional periods of walking on rough surfaces.
This is a Department of Houston Public Works Emergency Management position at the Tier III Level.
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government, or closely related field.
MINIMUM EXPERIENCE REQUIREMENTS
Two years of contract compliance experience are required.
MINIMUM LICENSE REQUIREMENTS
Preferences will be given to candidates with:
Exceptional written communication skills with the ability to create clear, concise, well-organized, well-written reports and other written documents and superior attention to detail. Intermediate-advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, etc.), DocuSign or other workflow management systems, Adobe Pro, SharePoint, SAP, and an ability to quickly grasp specialized software programs. Ability to successfully manage multiple projects, priorities, and competing deadlines and rapidly adapting to changing production requirements and schedules.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 22
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6002.
If you need special services or accommodations 832-393-6002 (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 10 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
Please select the scenario that describes your level of education.
Less than a GED/High School Diploma
High School Diploma/GED
Associate's degree in Business Administration, Public Administration, Government or a closely related field.
Bachelor's degree in Business Administration, Public Administration, Government or a closely related field.
Master's degree or higher in Business Administration, Public Administration, Government or a closely related field.
How many years of verifiable contract compliance experience do you have?
Less than 2 years
2 to 4 years
4 to 6 years
6 years or more
Do you have a valid/current driver's license?
Have you completely and truthfully answered question #9 in application regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application).
Which of the following applications have you used in your current role or within the last year? (Check all the apply)
Legal Tracking System (LTS)
None of the above
Please indicate your level of proficiency with the Microsoft Office Suite.
BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.
ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
How many years of experience do you have using SAP?
Less than 2 years
2 years but less than 4 years
4 years or more
Please describe your experience with preparing Request for Council Actions (RCA) for Motions and Ordinances for contract and budget approval. (Response of 'See Resume' will not be accepted as a satisfactory response and will delay your application's progress.)
Please briefly describe your years of experience with contract compliance and contract development. (Response of 'See Resume' will not be accepted as a satisfactory response and will delay your application's progress.)
What prompted you to apply for this specific position? What aspects of the role are you most interested in?
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?