MD Anderson Cancer Center Asset Information Coordinator - Fac Mgt Fac Administration in Houston, Texas

SUMMARY

The primary purpose of the Coordinator, Asset Information position in Capital Planning and Management is to assist the Institution in recording and reporting space utilization. This position will support Institutional decisions for managing, planning, and reporting space assets. This will be accomplished through the use of an automated facilities information system (CAFM), including integrated CAD drawings and databases.

ESSENTIAL JOB FUNCTIONS:

Develops and maintains a fully integrated computer-aided facility management system incorporating as-built architectural plans, mechanical electric plumbing (MEP) engineering drawings and linked databases documenting the institution's physical assets, including land, easement, buildings and space. Creates policies and procedures for the automated hand-off and incorporation of Computer Aided Design (CAD) and space database updates. Provides annual reports to meet state requirements, including reporting of building inventory, space inventory, site and land use plan to the Texas Higher Education Coordinating Board (THECB) as state and federal agencies. Maintains records related to graphics and wayfinding, documenting room number and all associated text, using supervision, planning and computer skills. Provides room numbers for all areas of renovation, remodeling or new building to ensure compliance with established graphic standards. Provides information to clients regarding space utilization data, ad hoc reports and resources for extensive studies and surveys, requiring needs analysis and software. Provides and updates documents detailing descriptions of real property including surveys, legal descriptions and documents produced for permit submission and approval.

JOB SPECIFIC COMPETENCIES

Manage the CAFM program Manage the CAFM (Computer Aided Facility Management) program. The program incorporates current 'as built' architectural plans with current space related information about the physical assets of the Institution as defined by the Texas Higher Education Coordinating Board (THECB).

Maintain record docuemntation Maintain records related to graphics and wayfinding, documenting room numbers and all associated text. Provide room numbers for all areas of renovation, remodeling, or new building to ensure compliance with established graphic standards.

Support data needs Provide support on space utilization data, ad hoc reports, and resources, if required, for extensive studies and surveys.

Key and Lock management Key and Lock Management – Manages departmental key and lock information for capital projects. Plans and meets all project schedule deadlines and key order deadlines. Supports key and lock activities as needed outside the scope of capital projects.

MAC management Manages the MAC (Moves Adds Changes) program for location updates. Maintains project move information and coordinates with key project personnel to gather information, to manage and input data on people moves throughout the institution. Responsible for coordinating with IS Move Services to capture non-project moves. Monitors IT work order system daily to identify and process move information outside the scope of the facilities' projects. Process weekly new hire information to obtain or validate accurate employee location information. Process weekly "Houston" location lists to update accurate location information. Validates that PeopleSoft and the institutional directory are updated.

Annual survey support Conduct annual Institutional Space utilization survey to collect and document space assignment, room usage, room types, occupants, and principal investigators as defined by the THECB.

Other duties as assigned

Required: Bachelor's degree in Architecture, Engineering, Business Administration, Computing or related field. Five years experience in project related activities to include project management, budgeting and documentation, two years of which must be related to CAD and space database management. May substitute required education degree with additional years of equivalent experience on a one to one basis.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html