The City of Houston ADMINISTRATIVE COORDINATOR in Houston, Texas
2100 Travis, TX
Housing and Community Development
2/4/2020 11:59 PM Central
Applications Accepted from: Housing and Community Development Employees
Division: Compliance & Operations
Section: Real Estate Compliance
Reporting Location: 2100 Travis, Houston, TX 77002
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
- Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The City of Houston's Department of Housing and Community Development (HCDD) works to create safe, stable, and complete communities by funding projects related to affordable homes, public facilities, economic development, public services and infrastructure. Partnering with non-profit, governmental, and local entities, HCDD seeks to strengthen Houston's neighborhoods, provide true housing choice and execute the Mayor's vision for One Houston with complete communities throughout.
To achieve this vision, HCDD is seeking an Administrative Coordinator to join its team. In this position, you will be responsible for coordinating all aspects of the daily operation and enforcement of the Labor Standards/Davis Bacon Section. Manage Contract Compliance activities and supervise the staff to ensure compliance with the Municipal, State, and Federal requirements. Evaluate employee's Performances; perform administrative duties in the implementation of various policies and procedures regarding the review and investigation of the contract requirements according to regulations established by Municipal, State and Federal codes. Review Contract documents/contractor's submittals routinely and resolve contractual issues if any. Conduct Pre-bid/Construction conferences, monitor the enforcement of the Labor Standards Provisions (Davis Bacon Act), Worker Protection Plan and OSHA as they are stipulated in the Departmental construction contracts and respond to management inquires. Conduct site visit, desk and field audits, and prepare summary of findings. Compile and maintain reports. Represent the Division Manager at various meetings as instructed. Participate in special projects, make recommendations, edits, and revise/proof correspondences prepared by staff member(s). Provide technical assistance to the recipient of the federal funds/contractors by coordinating workshops, webinars, and other method of communication per the division head instruction.
Researches, analyzes, interprets and implements rules, regulations, policies, and procedures in day to day operations.
Oversees the on-site interviews with City's client, contractors, vendors, service suppliers, and Laborers/ Mechanics (i.e.- Construction workers) to ensure compliance with Labor Standard Provisions/ Davis Bacon and Related Acts at various construction phases (i.e. grading, form setting, framing, rough-in etc.)
Oversees and audits certified payrolls to ensure payment of prevailing wage rates.
Oversees and conducts pre-bid and pre- construction conferences to discuss the Labor Standard provisions requirements and inform recipient/sub-recipient, contractors about municipal, state, and federal regulations involved in construction projects.
Oversees the administration of duties in reviewing and investigating compliance with specific sections of contractual agreements according to regulations established by municipal, state and federal codes.
Oversees the compiling of data and performance of regular and periodic reports for management, HUD, GLO, City's Auditors, and other local government entities.
Oversees the compiling of data and preparation of monthly compliance status reports for each project under construction.
Oversees the investigation of employee complaints, findings, and recommendations.
Oversees the technical assistance to recipient of federal funds, contractors, clients, and internal department staff regarding the Davis Bacon/ Labor Standards Provisions.
Oversees the communication, follows up, and meetings with project owners/developers, prime contractors, and program area project managers regarding non- compliance issues and recommendations to resolve.
Oversees the monitoring and enforcement of the newly adopted proposal of the City's minimum wage increase for all construction workers.
Oversees the Monitoring and enforcement of OSHA-10 and OSHA-30 requirements for various contracts and subcontracts.
Oversees the monitoring and enforcement of the Workman's Compensation Insurance.
Performs other duties as assigned.
Detail Oriented: Bringing the highest level of attentiveness to all work.
Motivated: Taking ownership of projects to complete them effectively and efficiently.
Articulate: Displays excellent written and oral communication skills.
This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.
This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
MINIMUM EXPERIENCE REQUIREMENTS
Five years of administrative experience is required.
Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.
MINIMUM LICENSE REQUIREMENTS
Valid driver's license in compliance with the City of Houston's policy on driving.
Excellent communication skills
Ability to use Microsoft Office Software (Word, Excel, Outlook and Access)
Bilingual (Spanish) is strongly preferred
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.
SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 24
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.394.6200.
If you need special services or accommodations, call 832.394.6200. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 10 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Indicate your highest level of completed education and professional administrative experience.
High school diploma/GED with less than nine years of verifiable professional administrative experience
High school diploma/GED with at least nine years of verifiable professional administrative experience
Associate's degree and less than seven years of verifiable professional administrative experience
Associate's degree and at least seven years of verifiable professional administrative experience
Bachelor's degree in Business Administration, Liberal Arts or a related field and less than five years of verifiable professional administrative experience
Bachelor's degree in Business Administration, Liberal Arts or a related field and at least five years of verifiable professional administrative experience
Master's degree or higher and less than three years of verifiable professional administrative experience
Master's degree or higher and at least three years of verifiable professional administrative experience
Are you currently a City of Houston Housing and Community Development employee?
What is your proficiency in MS Word?
No experience with software
Beginner (e.g. creating new document, formatting, page layout, etc.)
Intermediate (e.g. adding headers/footers, page numbering, modify template, etc.)
Advanced (e.g. creating mail merge, track changes, document protection, etc.)
What would best describe your proficiency in MS Excel?
No experience with software
Beginner (e.g. moving/copying data, applying cell borders, simple formulas)
Intermediate (e.g. transposing data, creating outlines to summarize/consolidate data, using functions to format text)
Advanced (e.g. validating data, importing/exporting XML data, running/recording macros)
How much experience do you have in contract compliance?
Up to one year
At least one year but less than two years
Two years or more
Do you have a valid driver's license, eligible to operate a motor vehicle?