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City of Garland, TX Department Representative II – Streets in Garland, Texas

Responsible for complex daily support of: multifunctional business and administrative departmental support, administrative functions and responsibilities as established through departmental needs. Also responsible, for providing on-the-job training to all levels of support staff as needed.

Target Hiring Range:$16.90/hr - $20.50/hr

  • Provide day-to-day, multifunctional business and administrative support.

  • Respond to general inquiries through answering telephone calls, e-mails or face-to-face communication and direct calls and inquiries to appropriate personnel.

  • Create, prepare and maintain office files. File and update personnel folders.

  • Collect and analyze department accounting and budget records. Maintain data to generate reports and presentations. Lead departmental research and projects.

  • Send, receive and distribute documents, including faxes and correspondence to appropriate department personnel.

  • Copy, code, and route all P-Card expenditures assigned to the department, as well as, reconcile monthly P-Card statements for staff approval.

  • Process and maintain department records including invoices, expenses and supply orders.

  • Provide on-the-job training to lower level staff, as needed.

  • May interact with vendors and City employees regarding various issues.

  • Entering data into various systems, reconciliation, submitting and verifying of payment/invoice authorizations.

  • Provide assistance to implement the City’s sidewalk and curb repair/replacement program.

 High School Diploma or General Equivalency Diploma (G.E.D.)

 3 years of executive assistant experience

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Education/ Experience:

  • Some college courses completed or training beyond the high school level

  • 3-5 years experience in bookkeeping, accounting, finance, customer service and/or administrative support

Knowledge, Skills & Abilities:

  • Basic to intermediate knowledge of business practices and procedures

  • Intermediate skills in PC and systems applications

  • Excellent customer service and telephone etiquette skills

  • Proficient organizational skills

  • Proficient oral and written communications skills

  • Ability to multitask

  • Ability to adapt to various working environments

  • Ability to work independently and/or in a team environment

  • Ability to work independently and with little to no supervision

 Valid Class C Texas driver's license

The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.

Adaptability/Flexibility

Communication

Creativity/Innovation

Customer Service

Interpersonal Skills

Productivity

Teamwork

ID: 2020-6625

Department Name: Streets

Job Family: Administrative Support

Target Hiring Range: Depending on Qualifications

External Company Name: City of Garland, TX

External Company URL: http://www.garlandtx.gov

Street: 1775 Gasoline Alley

Post End Date: 12/31/2020

Minimum Education & Work Experience:  High School Diploma or General Equivalency Diploma (G.E.D.)  3 years of executive assistant experience Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Competencies: Adaptability/Flexibility Communication Creativity/Innovation Customer Service Interpersonal Skills Productivity Teamwork

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