Robert Half Office Team Executive Assistant in Dallas, Texas

A information technology company is looking for a highly motivated, energetic Executive Assistant to join their team! We are looking for someone who can maintain various administrative duties for executive management for this Executive Assistant position. Candidates looking to work at a company that is nominated as one of the top ten places to work in the Dallas area should apply. The key functions for this position are the following:

  • Preparing reports and presentations for company meetings

  • Answer and screen incoming calls, and make outgoing calls on behalf of executives

  • Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals

  • Manage executive's Outlook (calendar, contacts, email responses)

  • Take initiative to anticipate the needs of the executive staff daily

  • Prepare and manage Time Expense reports on behalf of executives

  • Arrange travel for executives, including flights, hotels, and transportation

  • Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the position and the company to both internal and external customers in all forms of communication

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888.981.6731 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Req ID: 04010-0010447692

Functional Role: Secretary/Admin Asst - Executive

Country: USA

State: TX

City: Dallas

Postal Code: 75240

Compensation: $19.79 to $22.91 per hour

Requirements: Office Support Communication

  • Office Space – Welcome visitors and employees, coordinate with building management regarding a variety of facility related items; Assist with purchasing requests, invoices, and security and crisis response programs

  • Recruiting – Assist with planning/organizing recruiting events held within the office

  • Reporting and Correspondence – Perform basic industry/company research; Data entry to support client project accounting; Audit office parking and various suspense reports; Upload materials to intranet site; Initiate, draft, and edit/review/format documents; Provide competent proofreading skills

  • Assist with planning office events (happy hours, holiday and community events)

  • Assist with ad-hoc leadership and office requests

  • Schedule conference rooms and coordinate audio visual and/or catering needs – will train on any video conferencing nothing too high level – would like for us to qualify the candidates up front to make sure they are comfortable

  • Room setup and arrangement for internal or offsite meeting/events, as needed Human Resources

  • Support Human Resources ad hoc needs within Texas

  • Performance Management: Assist with annual processes, track and follow up with employees

  • Recognition: Track birthdays, anniversaries, and other employee milestones and take the appropriate action to ensure employees are recognized; Assist with planning promotion and appreciation efforts

  • Onboarding: Assist with national and local new hire orientation

  • Technology: Participate in ongoing training regarding technology upgrades and new systems applicable to the position If interested, please send your resume to Megan.Welch@officeteam.com and include a brief summary of your skills. I look forward to hearing from you!