Veterans Affairs, Veterans Health Administration Administrative Officer in Big Spring, Texas
Summary Incumbent serves as the Administrative Officer to the Chief, Mental Health Service at the West TX VA Health Care System (WTVHCS), which includes community based outpatient clinics in Abilene, Odessa, San Angelo TX, and Hobbs, NM. The WTVHCS is affiliated with the Texas Tech University Health Sciences Center. This position is located in Big Spring TX. This vacancy will remain open until filled. The first cut-off date is 04/22/2021. Additional applications will be referred as needed. Responsibilities Duties include, but are not limited to: Budget Guidance and Administration Developing the need for and maintaining an awareness of available resources, and making recommendations to the Chief of Mental Health Service needs, distribution or redistribution of these resources Administering budget for several fund control points Serving as budget and financial advisor for the Chief, Mental Health and staff Developing, formulating and providing all essential data for the annual budget forecast for submission to the Chief of Mental Health, based on studies of past expenditures, knowledge of Clinical Service requirements, program plans and workload forecasts Maintaining budget control records and assuring that funds are used in accordance with the operating budget Direction/Long-Range Planning Developing both long- and short-range policies and plans for the organization by coordinating the Mental Health Service administration needs of the organization(s) for which accountable Preparing and assembling charts, data, reports, narrative and statistical materials that are provided for justification for the budget Developing, evaluating and modifying organizational structure and systems to achieve program goals Program Administration Leading in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management Administering space and equipment programs Administering HR/Equipment/Space Utilization Programs Assisting and informing the Chief of Mental Health on administrative policies, resource utilization and work load projections within the Mental Health Service programs Due Process Discussing, investigating and responding to employee grievances and dissatisfactions in order to resolve conflicts Representing management at labor management meetings Participating in union management partnership council Administering individual actions within the organization Meeting and negotiating with union officials to assure smooth conduct of labor relations issues Initiating ratings, awards and disciplinary or performance-based actions Managing employee/labor relations matters and actively supports the EEO program Accreditation Program Administration Providing for full administration of reporting, evaluation, and fee requirements associated with the accreditation of the organization Fully participating in performing long-range planning for all resources Following established procedures to meet accreditation standards Quality/Productivity Goals Administering the internal review, quality, and productivity initiatives for the organization Administering quality and productivity programs for the organization Developing short- and long-range goals and coordinating the quality assurance plan for the organization Generating required reports for the Chief of Mental Health Service Performing other related duties as assigned Work Schedule: Monday thru Friday 8:00 a.m. to 4:30 p.m. Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD00402-0 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required This is not a Bargaining Unit position. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/06/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administering space and equipment needs.; knowledge of recruitment and placement processes; working with supervisors and managers in coordinating performance reviews and the development of staff competencies; developing budget estimates and justifications and coordinating communication responses to patient concerns, congressional inquiries, and VISN/National correspondence. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have: a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education as described above. You will be rated on the following Competencies for this position: Budget AdministrationComputer SkillsData ManagementInformation ManagementManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.