Lamar University Administrative Specialist #497698 in Beaumont, Texas

Position Information

Posting Number 20111383

Position Title Administrative Specialist #497698

Template Title

Position Type Staff

Position Number 497698

Department International Student Services Dept

Position Summary Information

Job Summary/Basic Function

Job Summary: This position reports to the Director of OISPS and also works closely with OISPS team members and international students and scholars. The person in this role is responsible for providing administrative support and other assistance to the Director and OISPS. The Administrative Specialist exercises broadly delegated authority in the administration of the department with regards to purchasing, accounting, payroll, office management, and other administrative activities. Responsibilities require considerable energy, initiative, judgement, reliability, confidentiality, cultural sensitivity, and organization and knowledge of department and University policies. Excellent customer service and collaboration skills are essential for success in this position.

Requirements: The Administrative Specialist performs administrative office support, office coordination and/or records processing and coordination of events and activities in support of the Office of International Student Programs and Services.

Essential Functions: 40% – Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures; reviews and verifies the accuracy and consistency of information, data, records, invoices and other assignment-related transactions in accordance with established procedures and guidelines. Enters data to banner, adds and removes holds, in collaboration with the Student Health Center and Academic Health Plans, enrolls international students in health insurance plan. 20% – Prepares and maintains routine and non-routine correspondence, reports, documents, records and files according to specific work direction, established standards and procedures; monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions using Cardinal Purch. 10% – Contacts vendors for purchase and delivery information; monitors requisition information and related expenses, reviews and reconciles invoices, monitors and tracks expenses and may assist with the development of budget related materials and proposals and adheres to applicable policies and procedures. 10%— Manage director’s calendar, meetings, take and record meeting minutes, manager team calendar. 10%- Assist with event organization on and off-campus 10% – Performs other duties as assigned

Minimum Qualifications

Minimum Qualifications: 1. Associates Degree and two years of clerical, administrative office support or related experience; 2. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 3. Computer literacy including keyboarding ability and proficiency with word processing, excel spreadsheets, and presentation software. 4. Experience with event planning. 5. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Desired Qualifications: 1. Two-year experience using Banner, Orgsync, SPPSS, Excel, Social Media,
2. Two year experience with visual presentation software (i.e. power point) 3. Two year experience working with business and Industry partnerships 4. Two year experience maintaining databases and spreadsheets 5. Two year experience entering data, creating data reports, and writing reports; 6. Experience working with international students and scholars; 7. Experience organizing events and using print and social media to promote them. 8. Demonstrated understanding of governance and administrative processes used in publicly supported higher education institutions.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Preferred Qualifications

Preferred Qualifications: 1. Bachelor’s degree in General Education, Liberal Arts, English, Business, Business Administration, Psychology, etc. 2. 3-to-5 year executive administrative assistance; 3. Data management; knowledge and experience with software. 4. International Experience; 5. Working with international students

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary Salary is Commensurate with Qualifications and relevant Experience

Work Hours

Application Information

Posting Date 07/10/2018

Close Date 07/23/2018

Open Until Filled No

Special Instructions

How to Apply: Applicants must submit a cover letter that details how the applicant meets minimum and desired qualifications.

Applications without a cover letter will be incomplete and will not be considered.

Please ensure your resume and cover letter provide the following items: Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.

Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, and name of employer for each position.

Three professional references, preferably current and/or former supervisors.

Applications Open: 07/11/2018 Central Daylight Time

Applications Close: July 23, 2018 12:00 AM Central Daylight Time

Job Start Date: August 10th or ASAP.