Texas State University Administrative Assistant II in San Marcos, Texas
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Asst II
DepartmentOffice of the University Registrar
Recruitment TypeOpen to All
Monthly Salary$ 2,042.00
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Ability to communicate effectively in writing and verballyAbility to work in a team and independentlyAbility to demonstrate organization skillsAbility to demonstrate experience in multitasking and meeting deadlinesExperience in customer service troubleshooting needsExperience in answering multi-line phone and phone etiquetteAbility to operate a personal computer with Microsoft Windows and Office software, specifically Outlook and Excel.
Basic understanding of University Policies and ProceduresBasic understanding of Banner StudentPunctual and excellent attendanceBasic understanding of BannerINB, CourseLeafCLSS, Ad Astra and Microsoft Excel.
Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.
Scan and file documents into Banner Document Management SystemOversee document retention and destructionAssist students with registration and schedule changes when they have questionsUpdate/maintain all grades, which include grade changes, deletions, correspondence, extension, study abroad and testing center to student’s transcriptsUpdate/maintain student Academic StandingUpdate Suspension/Probation comments when needed due to grade change or new grade entryVerify drops and withdrawals using reportsAssist with Special Registration when requested by supervisor or department headCompose, type and proofread correspondence and formsMaintaining records– both paper and electronic, for university recordsMaintain confidential files & student recordsProcess academic records (transcripts) Check for holds; take requests in person and by fax, receipt payment and process transcript recordsProcesses registration adjustmentsVerifies student enrollment and prepares enrollment verificationsOpen and close the office at set timesMonitor due dates/times of all daily tasks, assignments and projects and initiate actionOpen, date, and distribute incoming mailCommunicate and collaborate effectively with other offices on campus, such as the Admissions Office, Financial Aid Office and Student Business Services OfficeAssist with service counter as neededAssist with updating course schedule information in Student Information System-INBand CourseLeafCLSS, such as adding, deleting, and modifying section information.Assist academic departments in the development of the classes offered for each semester.Assist faculty, staff, students and public with wide variety of issues by telephone and/or email.Assist with the assignment of first call rooms for TX State departments and student organizations via Ad Astra.Assists in the development and maintenance of internal Schedule of Classes procedure manual.Committed towards achieving total office teamwork.Assist with other duties as assigned by supervisor.
Additional Information to Applicants
Applicants chosen for interview should be prepared to take a typing test for proficiency and grammar skills testing.
Job Open Date06/15/2017
Job Close Date
Job Close Date (Posting closes at midnight)06/22/2017
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME, COVER LETTER AND LETTER OF RECOMMENDATION TO YOUR APPLICATION.
Legal and Required Notices
Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is anEOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.